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Constitution and By-Laws

CONSTITUTION

ARTICLE I
Name and Purpose

Section 1. Name. The name of this society is the Midwest Primate Interest Group
Section 2. Purpose. The purpose of the Association is the advancement of the science of primate studies.

ARTICLE II
Officers

Section 1. Officers. The officers of the Association shall be a President, a Vice-Presi­dent, and a Secretary-Treasurer. There shall be five officers in their positions at any given time, since the President-Elect and the Past President shall serve in alternate years.
Section 2. Presidential Duties. The President shall coordinate the annual business meeting and the Executive Committee. He or she shall have powers and authorities usually vested in the President of a learned society and shall perform such other duties as the Executive Committee or membership may direct. He or she shall have voting privileges within the Executive Committee.
Section 3. Duties of the President-Elect. The President-Elect shall assist the President, and, in the absence or disability of the President during the second year of the President’s term, shall perform the duties of the President. 1-year position.
Section 4. Duties of the Past-President. The Past-President shall assist the President, and, in the absence or disability of the President during the first year of the President’s term, shall perform the duties of the President.
Section 5. Vice-Presidential Duties. The Vice-President shall assist the President in the performance of the President’s duties, and shall be responsible for assisting with the coordinating of the program of the annual meeting. The Vice-President shall also be responsible for overseeing the MPIG website (http://www.mpig.org) and working with the Annual Meeting Coordinator to update the membership list.
Section 6.Secretary-Treasurer’s Duties. The Secretary-Treasurer shall keep financial accounts of the Association, insure that its funds are collected, and disburse funds under the direction of the Executive Committee. Accounting for the financial status of the Association is part of that duty, including a written report to the Association. The Secretary-Treasurer shall ensure that minutes are taken during any Executive Committee meetings. A current Association member­ship list, a copy of the current Constitution and By-Laws, and a separate list of all successful amendments shall be kept by the Secretary-Treasurer’s office.
Section 7Annual Meeting Coordinator’s Duties. The Annual Meeting Coordinator shall organize and host the annual meeting, and coordinate with the Vice-President. 1-year position.  The Annual Meeting’s Coordinator will serve on the Executive Committee.
Section 8.All officers must be regular members in good standing.
Section 9. Terms. The President, Vice-President, and Secretary-Treasurer shall be appointed for terms of two years each in alternate years.  The President-Elect and Past-President serve one-year terms in alternate years.

ARTICLE III
Standing Committees

Section 1a. Executive Committee Membership. The Executive Committee shall consist of the five officers (President-Elect and Past-President serve in alternate years and are not members of the Executive Committee at the same time) plus the Annual Meeting Coordinator.
Section 1b. Executive Committee Duties. The management of the affairs of the Associ­ation in the interim between meetings is delegated to the Executive Committee.

ARTICLE IV
Meetings

Section 1.The Association shall meet once a year, except when special circumstances require otherwise, at a time and place to be determined by the Executive Committee.

ARTICLE V
Membership

Section 1a.Regular membership shall be open to all interested parties.
Section 1b.Student membership shall be open to bona fide undergraduate or graduate students.

ARTICLE VI
Dues

Section 1.There shall be annual dues of an amount fixed by the Executive Committee. Such dues shall include an amount for the conduct of the Association’s business.

ARTICLE VII
Amendment

Section 1.Any change in the Constitution or By-Laws of the Association must be proposed in writing to the Executive Committee by a member in good standing. Such proposal shall be discussed by the next annual meeting. If approved, the Amendment shall be announced to the member ship via the website.

ARTICLE VIII
Dissolution

Section 1. Procedure. In the event of dissolution of the organization, all remaining assets will be distributed only to organizations which qualify for exemption under Section 501(c)(3) of the Internal Revenue Code to be used for scientific or educational purposes.


BY-LAWS


CHAPTER I
Appointment of Officers

Section 1. Appointment Procedure. The Executive Committee will appoint the officers of the Association.
Section 2. Terms. All terms of office shall commence with the close of the annual meeting.

CHAPTER II
Meetings

Section 1. Executive Committee. The Executive Committee shall meet or communicate by e-mail regularly as the business of the Association may require.

CHAPTER III
Dues

Section 1. Amount. The annual dues of the Association shall be amounts set by the Executive Committee.
Section 2. Membership in Good Standing. Only members whose dues have been paid for a given year are considered in good standing for that year.  It shall be the duty of the Secretary-Treasurer to ensure proper compli­ance with this provision.
Section 3. Reinstatement. A member dropped from the rolls for nonpayment of dues may be restored to membership by payment of current dues.

CHAPTER IV
Vacancies

Section 1.In the event of a vacancy in the office of the President during the first year in office, the Past-President shall reassume the office for the remainder of the year. In the event of a vacancy in the office of the President during the second year in office, the President-Elect shall become President.
Section 2.The Executive Committee shall appoint a regular member in good standing to fill any vacancy among the Vice-President, Secretary-Treasurer, and Executive Committee. Such appointment shall hold until the next annual meeting when any unexpired term shall be filled by regular nomination and election procedure.

CHAPTER V
Conflict of Interest

No part of the net earnings of the Association shall inure to the benefit of, or be distributable to its members, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the Constitution. Actual expenses incurred by Executive Committee members while conduct­ing the affairs of the Association may be paid by the Secretary-Treasurer, provided that such expenses are authorized in advance by the Executive Committee.

No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in or intervene in any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the Association shall not carry on any other activities not permitted to be carried on (a) by an entity exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or the correspond­ing provision of any future United States Internal Revenue Law) or (b) by an entity, contributions to which are deductible under 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

CHAPTER VI
Indemnification

The members of the Executive Committee and members of other committees shall not be held personally liable for the obligations of the Association, and shall not be liable in damages to the Association for injury which may result from the fulfillment of their duties when they discharge the duties of their position in good faith and with that degree of diligence, care and skill which ordinarily prudent persons would exercise under similar circumstances in like positions.

Note: This document was approved on March 11, 2007 by the MPIG Constitution and By-Laws Drafting Executive Committee:

Robert W. Sussman
Paul Garber
Agustín Fuentes
Katherine C. MacKinnon